Hey, scheelimama, I don't quite know what you're looking for, I guess. Maybe if you share your schedule you can get some more helpful or precise feedback?
That chart is pretty much our standard one, all year long. Right now it reflects a quiet sort of time- summer swimming lessons and play dates are over, fall sports and activities haven't started yet, and we're focusing on getting into the groove school-work wise.
Play dates are in the afternoon, in the section labeled "walk/play", after naps and afternoon chores. That is also when I schedule dr. appointments, music lessons, and do any errands (though there aren't that many during the week days), for the most part.
We don't do co-op, because it takes up too much time for what we get out of it. The kids have lots of playdates, though, two or three a week, and one or two a day in the summer and holidays, and I have a homeschool Mom's get together once a month in the evening.
We do all of our food shopping once a week, on Sunday, where it says "Focus Area: Groceries" which includes going to Costco, the grocery store, the orchard down the street, the fruit stand. It's very rare that I have to go shopping any other time. Meal planning and keeping a tight budget help with that in a huge way. Other errands I mostly take care of on the weekends as well. I did forget to put church on there! Oops!
Sports fit in where they need to- gymnastics is right during nap time once a week, starting next month, swimming lessons are in the evening sometimes, and the kids change from swimsuits into pjs and hop right into bed once they get home! Homeschool swim time is also during nap time. Tennis is sometimes on Saturdays and sometimes after nap time; in the summer it's in the morning. Skiing will happen on Saturdays this winter. 4-H and audobon, kickball, and whatever else we may do fit in, one place or another.
I don't see why a similar sort of schedule planning wouldn't work for others- maybe it looks rigid or something, but it really isn't. I've worked really consistently on our family rhythm and schedule for a long time. It's fluid, adaptable, and I do tweak a little here and there.
But it's always there, in the background, and when we're making a choice about accepting a playdate or running an unscheduled errand, I can easily think about how it affects the rhythm. It's not just that I'm out of butter, but whether running to the store to get more will push supper back, which pushes baths and bedtime back, which makes it harder to start the next day on time. Maybe coconut oil will work fine. That play date would be fun, but the little kids are already missing nap twice this week, and need sleep more than another playdate. That picnic sounds really cool, and the family room will survive without it's good cleaning this week. We'll go, and have fun, and make sure next week we get the family room really well.
If maintaining the family rhythm is important, than anything that changes the rhythm needs to be weighed against it. Obviously, sometimes you can't help an appointment at an inconvenient time, or an adventure that just needs to be taken, but that is the way life works. I don't turn down good opportunities very often, and I feel strong and good about turning down mediocre ones.
I used to feel really hectic, trying to get everything in, and I'd find myself doing chores after the boys were in bed, and not getting any personal time. Now I'm really careful about consistent bedtimes, and I hardly ever do housework after they're in bed. That's my time! (I do make exceptions for special occasions and canning season.)
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