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How do you host company on the cheap?

post #1 of 19
Thread Starter 
I hate to say it, but I HATE having company. Mostly because it requires more work for me and spending lots of money we do not have. I have suggested to DH that we just tell company no, but he will never go for the idea. How can I host my company frugally while still making their stay special. I feel like I spend twice as much on groceries alone. Not to mention, gas to and from the airport, entertainment etc. Seems like our company always rudely requests that we do something or visit some nearby place (since we are in CA and near attractions). IN the past I have came right out and said no, we cannot afford it but then I get the title of "poor hostess" which floats around the family gossip and always makes it back to me.
Any ideas for cheap meals for larger amounts of people and cheap ways to make their stay special and exciting?
thanks
post #2 of 19
So you're saying people are inviting themselves over? Are these relatives, or what?
post #3 of 19
Thread Starter 

reply

We live in CA an all of our family is in the midwest so it makes sense that they come to visit now and again. However when my parents, then his parents, then grandparents, then aunt and uncles, friends etc all come once a year.. it adds up. Basically, they are gonna come whether I want them to or not. I just need to know how to host them without breaking the bank.
post #4 of 19
for me part of what I had to do was to reconcile with the fact that my budget just can not handle the "generous hostess" status, it just cant if we want to pay our bills the next month.

I do want my guest to be comfortable but I also had to come to terms with that it didnt mean I had to be everything,do everything for them as well. And honestly my guests have come to terms with the "new" me and yet im still a gracious hostess.

When people ask about x attractions (which I know we cant afford for our large family to go) I simply say "oh that sounds like fun, Let me know when you want to go and we can arrange a drop off/pick up times" Most major attractions and parks have drop off/pickup areas for guests. It still allows them to opportunity to go and see the sights but also defers the cost of their vacation back to them.

One of my big things was food budget. I'd want to make lovely lavish meals for them and at the end it does add up. I ended up just setting a menu, nothing fancy daily. Maybe 1 or 2 special meals but pretty much simple/fast/esay meals like spaghetti or taco night. You know what everyone was ok with it.
post #5 of 19
When people have come to visit my family in the past, when I was a child, and then when I was older and married, they'd pretty much do their own thing in regards to sightseeing and use our house for a base. And often that included buying their own foods and helping out with meal preparation.

When relatives came to visit when I was younger, they'd have input on the meals, we'd shop together and cook together. The same thing basically happens now. Even my mother, on social security, will offer to pay for groceries at least once, or a meal out.

My sister came out for a week or so with her husband, and she didn't offer to pay for groceries, and I mentioned it to her, because honestly, people can't expect to come and stay in your house and eat free for a week or two. My issue with my husband's parents is that they are always trying to pay for all the food and dinners out as kind of a repayment for our hospitality in opening up our house, and I think that's excessive.

When I was a kid, the people coming to visit pretty much always had more money, or at least as much as my parents had. We lived in No VA, so people wanted to come and go to the Smithsonian and Air & Space museum and monuments and so on and so forth, but that totally was not my parents' thing. My mom wouldn't even drive in the city. So they just always arranged that themselves and sometime would take us kids along.

When I lived in So CA, people came to visit me and wanted to see things. I was working or had a baby during this time, so they'd often just do their own thing. I'd lend them my car (although my MIL drove out, so I didn't even have to do that) and they'd buy more gas when they were running low.

I realize I'm not offering any concrete advice, it's just I think if they are going to come because you live in a place they want to visit, they are lucky that they get to stay for free with relatives, I they can't expect you to wait on them, pay for all the food and prepare it too. I think you should ask for help with the grocery bill, honestly, offer to lend them a car but let them know they have to help pay for gas.

When relatives come to visit, generally the first night or so I have a meal planned. We have really simple meals here, many that don't involve much cooking, like cut up fruit and veggies with some pasta & butter or sauce. When my mom came to visit, she wanted regular meals at regular times, and that ended up being a source of contention for us, but because she's my mom, I could hash it out with her. It's funny, because at home she would always talk about how she had a toasted cheese sandwich or cottage cheese and peaches for dinner, but she visited me after living with my brother for 9 months, and his wife cooked a lot more than I do. She wanted a meat, a starch or two, no more than one vegetable, usually canned, but she could get by with less, and a dessert was nice.

Maybe you can plan one or two nice meals, and then talk to them about what they want for dinner, and do they want to come to the store to help you shop, or something. If they just really act like they expect you to pay for all their meals while they are on vacation, I would make simple vegetarian things, like lentils with carmelized onions, rice & bean burritos, pasta with jarred sauce and a green salad, or cook some casseroles ahead of time and put them in the freezer.

As far as cheap entertainment, just sitting around visiting and playing board games can be fun. Renting cheap movies, going for walks at nearby attractions like parks or beaches, walking around fun shopping or quaint downtown areas. I lived in Orange County, and had a book about different trails, and there were some nice places to walk. We'd go and visit the missions or some museums. I know there is a lot of stuff you can see there without spending too much money, but it depends on what your relatives want to do, I'm sure.
post #6 of 19
Your relatives need to learn some boundaries. We just stayed at my parents' house for a week in California. We rented a car and went everywhere ourselves, ate various meals out. Bought groceries, took them out for dinner and gave them a grocery gift card before we left. And we were invited there, too. I can't believe your family just invite themselves there and stay for free. DH's relatives always ask if it's OK to stay at our house even for one night. They always thank us profusely (for sleeping on air mattress on the basement floor, we don't have much space).

If you guys really don't want to turn them down or have new policies, just cook simpler meals, maybe make the first day or the last day a bit fancier, otherwise just cook whatever your family usually eat.

If you really hate company you can consider moving into a tiny house or apartment with no space for guests. Nobody ever came to stay at my place when I was renting a small apartment with no visitor parking.
post #7 of 19
I am an American expat that has been living in Belgium for 12+ years. We get a lot of family visits. Our family will always pay for grocceries or give us money for grocceries. They will offer gas money and pay the parking garage if we do some sightseeing. Some visits we have been very broke when my parents visit. We just explained in advance how tight things were and they would always tell us that they just wanted to visit. Didn't need to go any place special. We would still try to do special things with them but do things to save money like pack lunch, etc.

In your situation I would either loan your car to them(making sure tank is only like 1/4 full) so they can do tourist things, suggest they get a rental, or print out information about the public transportaion system. For food I would would make them a list of things to get. Ask them if they would mind going to the groccery store for you. Have the items on the list be for that nights dinner. Do not offer them cash or your bank card.

When family visits we tend to make a lot of "casserole" type of meals. Lasagna, baked ziti, shepards pie, etc. These always provide leftovers for lunch. Grilled ham and cheese sandwiches with salad is always popular as is spaghetti(frozen homemade sauce). Do not buy things that you normally do not buy. If you do not drink cola or at home or orange juice no need to buy it for your company. If they want it they can buy it.
post #8 of 19
Well, I'm going to be the lone voice of dissent when it comes to meals, when we have guests, we anticipate footing the grocery bill with no expectation of our guests contributing. I come from a very large Italian family from NJ/ NY, and it's just what the host family does. Normally the guests DO contribute to the groceries funds, but it's not expected.

So, I make more "casserole" type meals, like a PP. Lasagna, baked ziti, sausage and peppers, chicken ala king, etc, add a loaf of homemade bread and guests usually feel pretty special. For breakfasts, we go simple, muffins, pancakes, nothing extravagant. If there's something specific my guests want that is costly, I direct them to the nearest grocery store.

ETA~ I also agree about not buying anything you normally wouldn't buy.

As far as the activities, can you discuss BEFORE they come to visit the activities for their stay. Maybe suggest some free things you can do, and if that doesn't suit them, tell them "we'd really enjoy spending time with you at these places, but right now, things are tight and we just can't afford it for our family. We can [lend you a car, help you find a rental, help you figure out the public transportation in the area, find a cab company]" The bolded is important b/c you're not saying they can't go w/out you. Setting boundaries before hand and having the discussion before they visit will go a long way, b/c they'll know the circumstances and can plan for them.
post #9 of 19
We have a guestroom so we have had our share of visitors. From a former bachalor BIL and then with his new wife to a friend of DH's who was in town for a professional class and stayed at our house. We joke our new SIL (married to the bach BIL) is our favorite guest hands down. She is down to earth, cleans up after herself, will clear the table etc. She left the room cleaner than when she got here. And this is each and everyday. We joked that housekeeping came, esp since BIL is messy.

DH is one of nine children, so our immediate family is quite large, close to 40 people. 3 of his siblings live out of town, so if we have a family gathering whether a wedding, everyone in town, or a funeral, which requires everyone here, we will have at least someone staying in the room.

We make it pretty clear that the guest is on its own, but our house is their house. We eat at these times, they are welcome to eat what we eat or make something else later, then clean up after themselves too. We wont be offended if they have other plans either.

I will make sure a day ahead to have what the guest likes on hand such as soy milk, a certain juice etc. I will ask about dietary restrictions and ommisions. Such as new SIL dosent like anything with mayo in it. Another nephew is allergic to peanuts. When he is not in town, but his mother is, she wants a peanut butter sandwich for lunch. I joke she is a cheap date.

I show them where everything is in the kitchen, etc in case they keep different hours. We have an extra set of keys we present when they arrive. It has the house key and keys to both cars. If we are not home, we have a hiding space for the keys they know about ahead of time so they can get in.


Most of our guests only stay 1-3 days. Most know our tastes in cocktails, wine beer etc. Usually they bring with them or make sure they pick something up in their travels such as a favorite case of beer from a microbrewery or a bottle of wine. We have had guests pay for take out, take us out or get lunch for us etc. Some even stayed with the kids one night and sent us out. Always they have replaced the gas in the car they drove.

When we visit, we leave the space as it was found each and everyday. We do dishes, make beds etc. We stayed at SIL's home once before we had kids. We all went out for dinner one evening and DH picked up the bill. Or if they accompied us sight seeing, we paid their admission or bought trinkets for their kids etc.

I dont think you are running a free B & B. I would say upfront, for you to stay is a hit on our food budget, gas etc. We would love for you to come, but please be considerate of our life here as well. I would not think twice about giving a guest of several days a grocery list or a mention if taking the car fill it up when returning.
post #10 of 19
Your family is taking advantage of you. When we host guests, they always offer to pay for our tickets to the local attractions. We put them up, feed them and make them comfy, and they have always returned the favor by paying our way to the zoo/waterpark/museum/etc.

I would be absolutely ashamed to find that I had been a financial burden on a family when vacationing at their house.


As for food -- big casseroles are the way to go. Lasagna, enchiladas, mac and cheese.
post #11 of 19
I am always amazed at how differently we eat than our visitors. I plan larger amounts of our usual meals and they always end up going to the store for junk food and snacks. They will pick up and pay for anything I add to their list. They are fine w/that and they know we cannot afford to provide their 'fix' of HFCS. What's so funny is that one of my SIL is convinced that they eat soooo healthy.

I say keep it simple and let them provide the extras.
post #12 of 19
Quote:
Originally Posted by Viola View Post
When relatives come to visit, generally the first night or so I have a meal planned. We have really simple meals here, many that don't involve much cooking, like cut up fruit and veggies with some pasta & butter or sauce.
Oops, to clarify, I mean that normally I have simple meals, but the first night or so relatives are here, I plan something more complex or plan to go out and pay for it.

Quote:
Originally Posted by FillingMyQuiver View Post
Well, I'm going to be the lone voice of dissent when it comes to meals, when we have guests, we anticipate footing the grocery bill with no expectation of our guests contributing. I come from a very large Italian family from NJ/ NY, and it's just what the host family does. Normally the guests DO contribute to the groceries funds, but it's not expected.
Well, it could be a cultural thing in her case too, but it sounds like in your case your family knows to contribute so it all works out, which I think is how it works for most of us. And it depends on who the visitors are--I've paid for my nieces and nephews to come out for weeks or a month, and I know I'm going to be paying for everything. It becomes a source of contention when they want to do more expensive things and when they expect me to clean up after them all the time, so I do ask for help with dishes and such.

When my mom came for 6 weeks, I expected to pay for all the food, but she surprised me a few times by offering to pay, and not taking no for an answer.

When my in-laws come, they work out a time that is good, it's a short time, usually a week or less, and they offer to pay for food. It's not like I tell them that up front, it's just how it works out.

In the OP's case, it sounds like she doesn't feel like she has any control over whether they come to visit her, and they say things like she is a bad hostess if she doesn't pay for them to do the things they want. I don't know what the situation is, but clearly anyone who would declare they are visiting without asking if it's OK, and ask for entertainment without footing their fair share of the bill is not someone who really know the responsibilities of being a good host or a good guest.

There are people who pull out rules of etiquette or propriety for other people when they want to take advantage of that person, and they don't put the same standards on themselves. It sounds like this might be a case like that, where they feel entitled to things. The problem is that even if the OP does come up with inexpensive meals and cheap entertainment, the visitors may not be satisfied with that, and then may complain about how she is cheap. So I think it's better just to be up front about this stuff.
post #13 of 19
That's disgusting how much they are taking advantage of you! Honestly, if rumors of me being a cheap hostess or something recirculated to me, I would respond to the person who told me,

"Wow, really? I was surprised they came to visit and didn't offer to buy any groceries, pay for any gas or get a rental car! I was feeling quite taken advantage of that I was expected to provide all of their transportation on my dime, not to mention taking the extra time out of our family's schedule, as well as was feeling I had to go to all the tourist destinations with them. I am happy to host family that would like to explore the area, but gosh, I was surprised to find out they expected me to fund their trip!"

No, really, I would say that, if say my aunt or mom or cousin or whomever told me my other relatives thought I was a poor hostess. The nerve!! I could never imagine visiting our relatives in Orlando (which we do visit) and asking them to chaperone us to Disney or something! I think they are more than generous to let us sleep there for free and swim in their pool!! And they're VERY well off, so could easily afford it, it would be just completely rude to ask them for that, or food, or even transportation. You've got some pretty immature and irresponsible relatives on your hands. If they can't get a clue, I'd ask them to stay somewhere else since you are feeling taken advantage of.
post #14 of 19
We tell anyone visiting that they will be treated like family, *especially* family members. There is no royal red carpet in our house.

We spend a little more on food, just because the volume is greater. And I tend to make slightly nicer suppers than normal, but that doesn't necessarily cost more (chicken is chicken, after all, whether it's fancied up or stuck in soup).

We have had overnight guests once. All we could offer them was an air mattress on the floor in a spare room, and they were happy with that. That is all we would expect if we were visiting, and none of our family or friends expect more than that. We have friends who occasionally make a day-trip to visit with us. While we love taking them to the zoo (we have guest passes), they never come without food. My friend will often bake a casserole and insist on bringing *us* lunch. We try to bring food when we visit them, as well. No matter who is visiting who, when it's a family meal, whoever is travelling always brings along easily transportable food to contribute to the meal.
post #15 of 19
We get a lot of visitors, at least once a month. Usually twice a month. I'm not shy about asking visitors to pick up stuff at the grocery store, or even to request that they get a rental car, especially since we are a 1 car family. We cook from scratch which keeps cost down. Example last week we had a family of three and we made pasta and salad one night with the sauce from scratch and the veggies from the farmers market, then the next night I made a big pot of lentils and rice. It barely cost us any extra, but everyone was happy and full, (well except me because I was nauseas and pregnant.) We made waffes in the morning which is also a cheap food.

I find financing visitors to be doable even on a tight budget, because I feel comfortable asking for help like picking up food at grocery store or renting a car. What I can't stand about some visitors is having to clean up after them, like when people can't put their dishes in the dishwasher, or wash pots and pans or leave there stuff all over my living room instead of keeping it in the guest room. Or when long term visitors never take the trash or recycling out, that stuff really irks me.
post #16 of 19
Quote:
Originally Posted by Ruthiegirl View Post
Your family is taking advantage of you. When we host guests, they always offer to pay for our tickets to the local attractions. We put them up, feed them and make them comfy, and they have always returned the favor by paying our way to the zoo/waterpark/museum/etc.

I would be absolutely ashamed to find that I had been a financial burden on a family when vacationing at their house.


As for food -- big casseroles are the way to go. Lasagna, enchiladas, mac and cheese.
Excellent post.

Another thought is to come up with a reason you can't go to the tourist attractions with them. But don't explain yourself, or else they'll push boundaries by arguing. (It sounds like your visitors are the boundary-pushing types ) They're welcome to go, but they don't need you as a tour guide. Give them a map of the bus routes, bid farewell, and tell them you'll have dinner ready at your house.

You can also call the shots and make it cheap in the process--drives to scenic sites and shopping malls (where you don't spend, obviously) and homemade picnics in the park come to mind. Maybe there's a nearby harvest-your-own farm or half-price night at a baseball game. Museums are also pretty cheap, especially if they only have "suggested" donations. You'll have to brainstorm your own community.
post #17 of 19
I won't go into HOW (long story and I'm sure you can guess) ... but I know how this is. Sometimes you have to do it. You need to think "hipster on a budget" instead of "fancy bed and breakfast". (Not saying you're trying to be a fancy B&B, but it sounds like you feel obligated to be.)

If you want to minimize food cost without them badmouthing your hostess skills, think about things that look impressive/exotic but don't cost a lot of money. Different stir-fries and curries served with rice, "special" homemade bread (like focaccia) served alongside a simple but out-of-the-ordinary meal (pasta primavera, maybe), or fancy up the dessert (trifle or pie can be cheap but impressive). Pizza can be really cheap (with "fancy" toppings like mushrooms, bell peppers, crumbled Italian sausage ) but if you do it on the grill, it's impressive seeing it cook. That could be an activity in itself, and you might actually get some help cooking. Quiche with some fruit on the side is a cheap but "fancy" breakfast. All of those are easy to double and cook for a crowd, except for rolling out and prepping the pizza. Check out Tammy's Recipes. She's on a budget and entertains pretty often, so she has some ideas about feeding guests.

If they want to do an activity "together", take them someplace free that doesn't scream "I'm poor" but says "we're so cultured", like a park, farmer's market (just don't buy anything you wouldn't normally), outdoor concert, etc. When you know they're coming, check out what's going on for (free) those dates. You could probably find several community events and offer a choice. Otherwise, offer to pick up/drop off wherever they want to go and excuse yourself by mentioning how you need to spend the time on something related to hostessing (laundry, cleaning, cooking tonight's "fancy" dinner).

If you absolutely feel you have to go with them, or your husband insists, you might also look into a season pass/membership to the zoo, aquarium, water park, what-have-you. If you feel obligated to go several times a year when different sets of people visit, it might be cheaper than paying every time. You might be able to count some of them as "family" (depending on how many people the "family pass" is limited to) and get them in free too.
post #18 of 19
We buy the yearly local entertainment books and either treat our guests with half price deals or offer them the coupons to go off by themselves. They appreciate the discounts. We also take them to the local casino where they of course spend their own money. We don't gamble but visit the food court while they do. We also take them to visit other relatives in the area. Each relative is responsible for that days meal.
post #19 of 19
Quote:
Originally Posted by EmmysMama View Post
I won't go into HOW (long story and I'm sure you can guess) ... but I know how this is. Sometimes you have to do it. You need to think "hipster on a budget" instead of "fancy bed and breakfast". (Not saying you're trying to be a fancy B&B, but it sounds like you feel obligated to be.)

If you want to minimize food cost without them badmouthing your hostess skills, think about things that look impressive/exotic but don't cost a lot of money. Different stir-fries and curries served with rice, "special" homemade bread (like focaccia) served alongside a simple but out-of-the-ordinary meal (pasta primavera, maybe), or fancy up the dessert (trifle or pie can be cheap but impressive). Pizza can be really cheap (with "fancy" toppings like mushrooms, bell peppers, crumbled Italian sausage ) but if you do it on the grill, it's impressive seeing it cook. That could be an activity in itself, and you might actually get some help cooking. Quiche with some fruit on the side is a cheap but "fancy" breakfast. All of those are easy to double and cook for a crowd, except for rolling out and prepping the pizza. Check out Tammy's Recipes. She's on a budget and entertains pretty often, so she has some ideas about feeding guests.

If they want to do an activity "together", take them someplace free that doesn't scream "I'm poor" but says "we're so cultured", like a park, farmer's market (just don't buy anything you wouldn't normally), outdoor concert, etc. When you know they're coming, check out what's going on for (free) those dates. You could probably find several community events and offer a choice. Otherwise, offer to pick up/drop off wherever they want to go and excuse yourself by mentioning how you need to spend the time on something related to hostessing (laundry, cleaning, cooking tonight's "fancy" dinner).

If you absolutely feel you have to go with them, or your husband insists, you might also look into a season pass/membership to the zoo, aquarium, water park, what-have-you. If you feel obligated to go several times a year when different sets of people visit, it might be cheaper than paying every time. You might be able to count some of them as "family" (depending on how many people the "family pass" is limited to) and get them in free too.
Nice! I like all these ideas.
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