I’m not sure if this is the right area to post or not, but I wanted to share a organizational system that has been working for me. Maybe some of you have used this system? A Kanban is a signboard that was originally used in Japanese manufacturing and is also used in software development. A version of the Kanban can be used in the home also. I hate “to-do” lists, but I like using my signboard. I like the visual aspect and moving the post-its is kinda fun.
All you need is a whiteboard, erasable marker, and post-it notes. Or just a piece of posterboard or a couple of 8 ½ “ sheets of paper taped together. Or even just a spare wall where you can tack up post-its.
Assemble your Kanban in a very visible area so you can look at it often. On the whiteboard, write TO DO, DOING, DONE in three columns. You can also call the columns other names like BACKLOG, WIP (Work in progress), COMPLETED. Some people use more steps/columns than this. You can customize it to your needs.
Make a list of tasks on post-its that you want to do and put them in the TO DO column. While you are working on a task, move the post-it to the DOING column. When it is finished, move the post-it to the DONE column. A key to the system is limiting the number of tasks in the DOING column. This is up to you, but 3 is a good number. That way, you do not have too many ongoing to overwhelm your brain. Limit your tasks as this is part of the system.
When you move a post-it to the DONE column, it is called “brain candy” because it gives your brain a happy feeling of accomplishment.
You can watch a slideshow here about setting up a personal Kanban from the authors who have written a book about it. It’s more about office tasks outside the home, but it works for everything. I found the slideshow is a little disjointed, but it gets the idea of the method across. (I have no affilation with the authors.)
I use my Kanban for routine tasks (I save and re-use the post-its) and also for projects. An absolute key for me is limiting the work-in-progress (my DOING) column. I don’t put all my tasks on the Kanban, but I do use it for a lot of things. It helps a lot. I can tell more about how I use it, but this has gotten way too long…
Just wanted to let others know in case it might help you with organization of tasks.