Originally Posted by zoomom
ETA: Just thinking on this more- did you do a paper list or something in Word to get all your ideas/chores down before adding it to your Calender program? It just seems that I need a starting point, I might just jot stuff down pen and paper and then transfer it to word and then to my calendar (overkill maybe, but I want it easy to change edit as tasks change etc) I'm planning on using Outlook for my reminders and I could sync it with my Palm (something that sense has gathered dust
waiting for me to USE it again!). It would be great for me to have it when away from the house. Any tips on the best place to start or the best area to start. I have the problem where I want everything to be perfect and if its not perfect I have a hard time implementing it- its a MAJOR problem in my organizing and decluttering, ugh!
Sorry it took me so long to get back to you. I've been busy with my project day!
No, I did not do a paper list or a Word document to get started. I just entered them directly into Entourage (like Outlook). It is super easy to delete or change or add tasks and there is no need to do all the extra steps.
I sync my iPhone (like a mini computer) with my laptop and my reminders pop up on my iPhone, too. I don't pay much attention to them, though. When I had a PDA, I disliked syncing it and specifically disliked the way the reminders came up. Mine was really, really old (circa 2002) and was cumbersome.
As for ideas to get started, I have a few...
1) Just pick one area of your life you wish to get more organized. Maybe housework? Maybe communication? Whatever it is, just focus on that area for now. You have to build your habits slowly or you'll just crash and burn. I speak from experience! LOL Tackle a new area each month. It takes 21-28 days to form a habit, depending on who you ask. Once a month is usually easier. Once you pick the first area, get those tasks into your task list in Outlook (or on your calendar or wherever). If you want to write all the lists and do a document first, go for it. I can tell you it isn't necessary all day, but only you know yourself. Just do whatever it takes to get it done. It won't be perfect until you do it for awhile. There is a learning curve. Personally, I went from way too many tasks (drove me crazy with reminders popping up all the time) to too few (nothing I wanted to get done was getting done) to finally building it slowly and it has been working very smoothly for a few years now. I literally scrapped the whole thing a few years ago and started completely over from scratch. My goal now is to never have more tasks than will fit in one full-size window, so I can see them all at a glance. I normally keep them in date order and delete them about once a week (only completed items). Most of my tasks are recurring and automatically create a new task for the next occurrence.
2) Start with your most pressing concerns and get those in first. Be sure to prioritize and stick to the MOST pressing. Start small. Maybe set up 5 this week and 5 next week, then take a break and get used to those. Set up a task to add new tasks!
3) Not exactly what you asked, but related nonetheless. Perhaps it is time to examine your need for perfection???
Figure out where it is coming from and let it go. You'll ultimately become FAR MORE efficient and organized, I promise you!!!
Just for clarification, my tasks are NOT directly in my calendar. I've tried that in the past and it drove me crazy. Ultimately, "tasks" are voluntary to me and I don't always do them exactly when I scheduled them. Just because it pops up doesn't mean I need to drop everything to do it. I use my calendar for date-specific appointments and such and I consider these more important than tasks. I rarely change appointments, but I postpone and alter tasks often enough for me to consider them more fluid and free-flowing. Anyway, "tasks" is a separate section of my email program called Entourage. It has been a long time since I used a PC, but I recall Outlook being very similar. I have the following sections in Entourage: Mail, Address Book, Calendar, Notes, Tasks, and Project Center. I use everything except the project center and I have tried that out in the past. "Tasks" looks like a list with one line item per task: task, due date, and category. (You can have more columns show, if you want.) I just completed a few and deleted them, so the next few on my list are:
Run Roomba; Tomorrow; House
Run Scooba; Friday, June 6, 2008; House
State postcards; Friday, June 6, 2008; Daughter
I don't usually open this section, though. I only see the reminders. In my program, I have my "day" set up to be 8 am to 8 pm. My default reminder is 12 hours prior to the task due date, which means they generally pop up at 8 pm the night before. I glance at them (in order to be prepared for the following day) and snooze them until the following morning. My calendar items also show up in the nightly reminders, so I get items ready for the next day between putting DD to bed and going to bed myself or at least make mental notes. When DD was a baby, I literally got every single thing ready at night or I would never make it out of the house! LOL
I hope this helps!
Feel free to ask more questions. You can do it!!!