Hi Desiree! Haven't talked to you in a while, so I sent you a pm.
I carry an exemption in my diaper bag & have a copy at home. Though DD is not of school age, yet, I use that form. However, it's not notarized. I guess I should do that. I don't have a copy on file with DD's ped because I'm just not comfortable with that. I figure I'll be able to provide it, if it's ever needed in a medical emergency. The ped said she'd have me sign her waiver after DD was born, but she never did.
As far as a "list" goes, our state has a vaccine registry. So, considering they have record of DD's birth, they could compare it to the vaccine registry & know she's not vaxed. I've heard of many parents receiving postcards in the mail from their local health dept. reminding them their child is past due for vaxes.