Organizing Bills - Mothering Forums
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#1 of 15 Old 05-30-2006, 10:48 PM - Thread Starter
 
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nak

I'm going to be doing all the bills now instead of my dh and was wondering what the best way to organize is. Any thoughts?
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#2 of 15 Old 05-30-2006, 10:59 PM
 
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I gave them to MY dh to organize.
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#3 of 15 Old 05-30-2006, 11:58 PM
 
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First I throw away the envelopes. Then I date the inserts that come with the credit bill. Then I check every 2 days what needs to be paid, either by opening the computer drawer, or looking online.

I file paid bills in the filing cabinet, and 3 or 4 times a year, I throw out old statements / bills that I don't need, keeping just 6 months or so, I keep any credit card statements connected with DH business expenses for 7 years.

I also work it out on paper, what my paychecks (2 a month) will be, and what gets paid with what check
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#4 of 15 Old 05-31-2006, 12:08 AM
 
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I put the bills in 2 folders as they come in - (due dates of 1st-15th & 16th-31st)

I divided up the bills as evenly as I could (and with some I needed to call and change the due date, which was no problem)

then I pay them every other friday.

I'm Andrea - I have three boys - 12 year old twins & an 11 year old

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#5 of 15 Old 05-31-2006, 08:27 AM
 
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I throw the outside envelope away and put the bill inside the return envelope. Put it into a folder in my desk drawer in order of it's due date. Every Friday I go through what is due before the next payday.
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#6 of 15 Old 05-31-2006, 09:09 AM
 
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I set up everything to be automatically paid.
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#7 of 15 Old 05-31-2006, 09:21 AM
 
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I leave them in the mailbox for a few days to ignore them, then I bring them inside and put them in a pile until they scare me and some of them are late, then I pay them. : :
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#8 of 15 Old 05-31-2006, 09:32 AM
 
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I use my credit union's online bill pay, but dont' do them automatically, I schedule the payments manually. There's no fee from the credit union to do this.

As far as the bills themselves, I toss the outer and inner envelopes, and I have a cheapo monthly calendar "planner", and I shove the bill into the appropriate month's pages. I have all the due dates pre-written (I do 3-4 months at a time) in on the calendar (it's also where I track one-time misc bills, appointments, bdays, and other stuff) so I just check it once a week or so and then pay whatever needs to be paid. I can't remember the last time I wrote out a check, but when I did paper checks, I did essenaitlly the same thing but kept the outer envelopes.

Once bills are paid, I write the date, amount paid, and electronic confirmation number on the bill (used to write the check # when I did paper checks), and file it in an accordian file. The accordian file is for the current year's bills, and then anything that isn't tossed after a year goes into our big filing cabinet, until it's time to toss that.

I would highly suggest looking into an online bill pay feature through your bank if I were you, though I don't know that I'd pay a fee for it, necessarily - unless that monthly fee would be the same or less than I'd be paying for postage to mail out the payments anyway. Most online bill pays I think you can still do manually if you want, as opposed to auto withdrawls...auto withdrawls still freak me out for some reason, I like to have control. The only thing we have on auto withdrawl is our insurances, as we get a discount doing that.

Heather, WAHM to DS (01/04)DD (06/06). Wed to DH(09/97)
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#9 of 15 Old 05-31-2006, 10:13 AM
 
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My bank has a free online bill pay. some bills we have setup to pay automatically - others we actually log in and specify when the check should be sent each month


But regardless of using the online billing, writing checks, etc. I found it really handy to make a chart. The rows are the common bills. The columns are months. Then as each bill is paid I put a little checkmark on the chart. This way its really obvious if I missed paying a bill or if maybe we never received a bill we should have gotten. I also have a couple of bills that I only have to pay every 3 months, so I just have the non-paying months blacked out on the chart.

Mom to Kira March 2009
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#10 of 15 Old 05-31-2006, 12:53 PM
 
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I use the bank's bill pay too... love it!

I'm Andrea - I have three boys - 12 year old twins & an 11 year old

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#11 of 15 Old 05-31-2006, 12:58 PM
 
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I have a file for "to be paid" bills, and files for each type of bill after payment, mortgage, phone, utilities, etc. and a misc file for all others, I check the to be paid file every week ( I also write the due dates on my calendar for the really important ones-mortgage and car note--Im slightly anal about it, so that helps) then when I pay the bill, I file it in the file...and it's done. Every once in a while I clear out old bills. I actually like paying bills. I know, I am odd.
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#12 of 15 Old 05-31-2006, 01:46 PM
 
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We only get 4 bills and I pay them as they arrive. Nothing to organize! Much easier.

Rent, water, electric, phone.
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#13 of 15 Old 05-31-2006, 02:07 PM - Thread Starter
 
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Thanks for your responses. I have started to pay my bills on line and I like that. I do find it hard to keep all the bills together but like the idea of putting the due dates on a calander. Perhaps I can find somewhere a calandar that has pockets for each month that way I can just stick them in there and then toss the thing at the end of each year. Any idea where I might be able to find something like that? I also like the idea of the columns and rows for each bill. Dh mentioned something like that so he'll like it if I implement that.

Now, which bills do you keep past a year?
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#14 of 15 Old 05-31-2006, 02:18 PM
 
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Quote:
Originally Posted by wendygrace
Thanks for your responses. I have started to pay my bills on line and I like that. I do find it hard to keep all the bills together but like the idea of putting the due dates on a calander. Perhaps I can find somewhere a calandar that has pockets for each month that way I can just stick them in there and then toss the thing at the end of each year. Any idea where I might be able to find something like that? I also like the idea of the columns and rows for each bill. Dh mentioned something like that so he'll like it if I implement that.

Now, which bills do you keep past a year?
You know, I looked for a calendar with pockets and couldn't find one, so I just went with a regular planner that's big enough to fit the length and width of all our bills, even if folded up - since it's planted on my desk every day, I don't worry much about stuff falling out. I also put a checkmark on the calendar next to the things as I pay them. I do remember before I got the calendar I did a check-off grid too that I made in Excel (had a column for date, amt, and check#, and rows were the bills - each month was like a separate box), and liked that a lot, too - oh, then I was using a 3-ring notebook that had pockets to stuff the bills in (one was for unpaid and one was for paid, then every once in a while I'd file the paid ones), and I had the grid printed out for 6 months at a time and taped to one of the pockets. I feel really anal writing and reading over that, but I guess that's just the way I am about bills. WAY relaxed in most every other aspect of my life, but not bills......

As far as what to keep and how long, I had a linky with a list of what to keep, but I don't seem to have it...lemme see if I can find it quick....


ahhh, here we go:
Financial Documents

Heather, WAHM to DS (01/04)DD (06/06). Wed to DH(09/97)
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#15 of 15 Old 06-02-2006, 05:51 PM
 
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I bought one of those organizers that has the slots for the dates and then I take each bill out of its envelope when it arrives and put it in there. I also have color coded (yellow for dh and orange for me) envelopes inserted where we will be getting paid that month so that I can see when the money will come in, in relation to when the bills are due. I also have a print out sheet that I date every month that I print out at the beginning of the month that is a check off list so that I know the bills have been paid. It's organized by dates that we are paid and the dates that the bills are due. I sit down with dh at the beginning of each month and we plan the budget .
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